1. Purpose
This policy defines the procedures for submitting, reviewing, and publishing academic materials in the Misamis University Digital Repository. It ensures quality control, accuracy, and proper authorization before materials are made publicly accessible.
👤 College Secretaries
- Upload new academic items
- Complete and verify metadata
- Upload correct digital files
- Assign items to the correct Collection
⛔ College Secretaries must NOT publish items.
All newly added items are saved as Private and considered Pending for Approval.
✅ Repository Administrator
- Review submitted items
- Check metadata and files
- Ensure policy compliance
- Approve items for publication
✔ Only Administrators can change item visibility to Public.
2. Submission Process (College Secretaries)
- Log in to the Digital Repository.
- Go to Items → Add New Item.
- Fill in all required metadata accurately.
- Upload the appropriate document file(s).
- Assign the item to the correct Collection.
- Ensure the item visibility remains Private.
- Save the item.
📌 After saving, the item is automatically marked as Pending for Approval.
3. Approval & Publication Process
- The Administrator reviews submitted items.
- Items may be returned for correction if necessary.
- Once approved, visibility is changed to Public.
- The item becomes visible on the repository site.
4. Visibility & Access Control
Private Items:
- Visible only to authorized staff
- Not accessible to the public
- Not included in public collection counts
Public Items:
- Accessible to all users
- Visible in collections and search results
- Included in repository statistics
Viewer Policy (Access & Use)
The Misamis University Digital Repository is intended to provide open access to academic and research materials for educational, research, and informational purposes.
Access
- All publicly available items may be viewed and accessed by visitors.
- Some items may be restricted due to copyright, confidentiality, or institutional policies.
Use of Materials
- Materials are provided for personal, educational, and research use only.
- Users must properly cite authors and Misamis University when using materials.
- Commercial use or redistribution without permission is prohibited unless explicitly allowed.
Copyright
Copyright of submitted works remains with the original author(s). Misamis University does not claim ownership of the intellectual property unless otherwise stated.
Disclaimer
Misamis University is not responsible for any misuse of materials accessed through the Digital Repository. Views and opinions expressed in the works are those of the authors and do not necessarily reflect those of the University.
This policy may be reviewed and updated periodically to ensure compliance with institutional standards.